Privacy Policy

Information about Comis

Comis Holdings Limited is registered as a data controller with the Isle of Man Information Commissioners Officer. A data controller determines the purposes and means of processing personal data. Personal data is any information relating to an identified or identifiable natural person (a ‘data subject’).

This Privacy Policy covers all activities undertaken by Comis Holdings Limited, including the Hotel, Restaurants, Fitness Centre (Gym), Spa and Golf Club.

What are my rights? As a data subject you have the following rights, under the IOM Data Protection (Application of GDPR) Order 2018 and General Data Protection Regulations (EU Regulation 2016/679) (the “GDPR”): • Information about processing of personal data. • Access to your personal data. • Your personal data being rectified if any of your personal data held by us is inaccurate or incomplete. • Erasure of your personal data (‘right to be forgotten’). • Restriction of processing your personal data. • Data portability (receive the personal data in a structured, commonly used and machine-readable format and have the right to transmit the data to another controller). • Object to processing your personal data. Comis Holding Limited’s processes do not include automated decision-making or profiling. To exercise any of the above rights (‘Subject Access Request’), please contact Comis Holding Limited using the contact details below.

What data do we collect, how and why?

HOTEL

Name Email address Telephone number Residential address Vehicle registration number Whether assistance would be required in an emergency Food allergies information To secure bookings for hotel guests. To provide facilities for hotel guests in a safe and secure manner.

GOLF CLUB

Name Date of birth Email address Telephone number Residential address Direct debit details Golf Club To provide golf club facilities to members Name Date of birth Email address Telephone number Residential address Direct debit details Details of any medical conditions the Golf Club should be aware of Consent for the junior member to be photographed/videoed whilst undertaking golf activities To provide golf club facilities to junior members (under 18 years of age). To allow junior members (under 18 years of age) to be photographed/videoed (for social media, website, internal Club publications and tuition), transported to the golf facilities, and inform the Golf Club if the child suffers from any medical conditions the club needs to be aware of.

SPA

Name Email address Telephone number Residential address Gender Date of birth Medical information and conditions Allergies/food intolerance information To provide treatments safely to Spa guests.

FITNESS CENTRE (GYM)

Name Email address Membership number Medical information (to determine limitations) Residential address Contact telephone number Gender Date of birth Emergency contact details (name, telephone number, relationship to member) To provide gym facilities to members and non-members (Day Pass). Information processed for non-members is name and email address.

COMIS HOLDINGS LTD

CCTV images (throughout the facilities) Crime prevention.

EVENTS

Contact name, email address and telephone numbers of person(s) holding the event. To host the event at our premises and provide all agreed requirements for the event.

EVENTS (MARRIAGES)

Full names, residential addresses and email addresses of persons to be married. For the marriage ceremony to be held on our licensed premises (legal requirement).

MARKETING Comis Holdings Limited will only send marketing emails to you, if you have opted in, using the registration, consultation and membership forms provided. You can “opt-out” of that marketing at any time by unsubscribing within the emails.

How long do we keep personal data? Comis Holdings Limited will only retain personal data for as long as is necessary to fulfil our legal and contractual obligations and for legitimate business purposes (as determined above).

Is personal data transferred to, or shared with, any other parties? For marketing purposes, a third-party marketing company is used. This company requires an email address to provide these services. When registering your contact details with us, you can “opt-in” to receive emails relating to offers and updates relating to Comis Holdings Limited. You can “opt-out” at any time by contacting us (see contact details below) or selecting unsubscribe on marketing emails you receive. Personal data will only be shared with other parties if absolutely necessary. Data subjects will be informed of this prior to sharing. Personal data is not transferred internationally, or to third countries, and any personal data collected is not sold to other parties.

How to contact us Should you have any questions regarding this privacy policy or data protection in general please contact us using the details below:

Comis Holdings Limited Mount Murray Road Santon Isle of Man, IM4 2HT Telephone: +44 (0)1624 661111 Email: reception@comishotel.com